CARE OF THE BUILDINGS, COMMON AREAS AND ROOMS

Keep your room clean and tidy at all times
Bed linen should be changed and washed at least once a week (your mattress should be covered with a bed sheet). The furniture provided in your room may not be removed from your room, or the building, without our prior consent. The full cost of repairing any item of furniture or electrical appliance provided by us will be charged to you with an appropriate administration charge of not less than R100.

Food
Insects and rodents are a health hazard – all food kept in your room must be stored in suitable containers or wrapped tightly this prevents insects or rodents from accessing it. Stale, unfinished or waste food must be immediately thrown in the dustbins provided in the kitchens.

Furniture
Furniture should not be removed from the common areas to your rooms. If you are found to have taken the furniture to your room, you will be issued with a R500 spot fine which needs to be paid immediately via cash settlements, will not be deducted from your deposit. All rooms are inspected twice a month. Any damage found to the room on inspection will be billed directly and become payable immediately. Should we find that the state of your room is such that there may be a potential health hazard, you will be formally requested to clean your room. Should you consistently keep your room in such a state we will arrange for the room to be cleaned and all costs will be for your account.

Vacating the room
You will ensure that prior to vacating the room, for weekends, vacations or otherwise, your room is cleaned and that any form of food or drink is stored away or thrown out and that pots, pans, cups and plates are cleaned. We reserve the right to clean your room in your absence and hold you accountable for costs incurred (which will not be less than R250. cleaning of your room will be charged against your deposit) and we will not be held responsible for any losses.

Cooking
Cooking of food in your room is strictly forbidden. Clothes or other items may not be hung from the windows of the building. No posters or other items may be affixed with any product or material to the walls, windows or furniture of your room or any other part of the building. It is in your best interests to keep the building in a clean state, please do not mark, litter or damage the common areas of the building. Toilets must not be used for the disposal of any foreign objects, only domestic toilet paper may be flushed down the toilet. Damages in common areas for which the culprit cannot be identified will be levied to the floor and or the building as a whole.

CONSIDERATION FOR OTHERS

Serious disorderly behavior that results in the disturbance of others may lead to immediate termination of the lease agreement. In such cases you will be liable for the full charges set out in the lease agreement. We reserve the right to terminate the lease should you be found to be a danger to yourself, others and/or The Millstock House facilities and staff Please make sure that you do NOT leave your iron unattended as this is a potential fire hazard to all in your room / building.

Playing of music or other sounds at unreasonable levels is strictly forbidden The Lessor reserves the right to confiscate any music equipment in the event that the Lessee does not adhere to this rule. Such equipment will be returned to the Lessee at the end of each semester.

Shouting, calling or talking in a raised voice is not acceptable. Running in corridors or in any other areas of the building is not permitted. Report disturbances to your Resident Assistant and Building Manager.

MEDICAL CONDITIONS AND DISABILITIES

Should you suffer from any medical illness or disability, we would appreciate you notifying us so that we are in a position to be of assistance in the event of a medical emergency.

SMOKING, DRUGS AND ALCOHOL

The building is a smoke-free building. Smoking, drinking and the taking of drugs is strictly prohibited within your room and in the common areas of the building. Smoking and drinking alcohol in front of the buildings and/or anywhere on The Millstock House premises is strictly prohibited. Consumption and storage of alcohol is not allowed in your room or in the building. You will not use, store and sell non-prescription drugs or narcotics in the building. Should alcohol or any form of drugs be found on your person or in your room, we reserve the right to immediately terminate the lease agreement and take whatever legal action that may be necessary against you. Smoking or possession of hubblies is not allowed and such will be confiscated and returned to you at the end of the semester / year.

Marijuana/Dagga remains strictly forbidden in our buildings/premises and will result in an eviction if proven guilty of storing, dealing, using, cultivating it and found in your possession.

SECURITY AND SAFETY

We cannot be held responsible for any losses that you may incur whilst residing in our building. In light of this, please keep your room locked at all times and ensure that the windows are properly closed when you are not present in your room. The key for your room must never be given or lent to any other person. You should ensure that there are no key tags or identification that would make it easy to identify the room or building that the key belongs to. It is vital that you take good care to ensure that you never leave your keys in a place that they could be stolen or lost. We will not be held responsible for any theft or burglary involving your possessions. Lost keys lead to the issuing of new keys and you will be held responsible for the cost and issuing of replacement keys together with an administration charge for the locksmith.
(Key Replacements R450)
Tampering with any security or firefighting equipment is a serious offence and is strictly forbidden. Should you tamper with the fire equipment in any way, we reserve the right not only to have you arrested but to lay criminal charges against you. The cost of restoring such equipment will be for your account or that of the floor or building (minimum charge of R1000 for tampering with equipment). The use of candles, oil lamps, incense or anything that produces a naked flame is a potential fire hazard and is strictly forbidden to be used in your room or any other part of the building. We reserve the right to search bags (yours and your visitors) at any time and confiscate any firearms, weapons, alcohol, drugs or any other illegal substance.

LEASE TERMINATION OFFENCES

The following offences are grounds for immediate lease termination from the Residence of any Student, at the sole discretion of The MillStock House.

a. Any criminal Act, including, but not limited to the following of the Drugs and Drug Trafficking Act no 140 of 1992 whilst on The Millstock House premises;

b. Any student suspected of being in possession of illegal substances which is in contravention of the Drugs and Drug Trafficking Act no 140 of 1992;

c. Tampering with fire equipment in contravention of the Fire Safety By-Law;

d. Any student found to be in contravention of the Protection from Harassment Act 17 of 2011. This includes physical assault or violence (including rape or attempted rape, either on or off the premises);

e. Any student found to be in contravention of the Sexual Offences Act 23 of 1957;

f. Any student found to be in contravention of Criminal Procedure Act 51 of 1977 relating to theft;

g. Any student found to be in contravention of the Dangerous Weapons Act 15 of 2013;

h. Any student found to be in contravention of the firearms control Act 60 of 2000;

i. Any student suspected of being in possession of fireworks or other explosive devices whilst on the premises which is in contravention of the Explosives Act 15 of 2003;

j. Making a fire in any area of the building not designated for such purpose, and / or without prior permission from Management which is in contravention of the Fire Safety By-Law;

k. Vandalism and damage to property will be an immediate termination of lease

The following verbal and written warning system applies across all violations of House Rules:

a. Written letter to be issued for all verbal warnings, to be signed by the student concerned, and student admin and placed on the student’s file.

b. All written warnings will be signed by the student concerned, and residence staff and will be placed on the student’s file.

c. In the event of a student’s expulsion from the residence, the student shall have six hours (6 hours) to vacate the residence from the time that he or she is instructed to do so by Residence staff. Failure to adhere to this will be considered trespassing.

d. May appeal their expulsion, in writing THAT OUTLINES MITIGATING circumstances that should be considered to: i. The Millstock Management ii. SAPS (if the offence is deemed to be a criminal one).

VISITORS

Visitors are welcome provided they observe these house rules and the lease agreement. No student may have more than TWO visitors at any given time. All visitors are required to report to security and are not allowed direct access to your room. Visitors will be required to leave either their student cards or identity documents with security prior to being allowed access to the building. You will be required to fetch all visitors from the foyer. No visitors are allowed to remain in the building without your presence. Should you leave the building, your visitors must also leave the building. You will be wholly responsible and financially liable for any damages caused by your visitor. Visitors have access to the building from 9h00 to 23h00. Management reserves the right to place further restrictions on the access of visitors in the event that utility consumption increases dramatically, visitors’ behavior is inappropriate or the people carrying capacity of the building is exceeded in any way. Management reserves the right to block visitors due to threat of and/or protest action. Visitors will be allowed at the discretion of The MillStock Management.

PREGNANCY

Should you fall pregnant, you will be required to vacate the premises by the 6th month of pregnancy as our staff is not equipped to handle early delivery of babies. Failure to observe these House Rules will constitute a breach of the Lease Agreement and may lead to termination of the Lease. Should you be suspected of being pregnant, you will be approached by a staff member and requested to produce a doctor’s note.

PARKING

Students who wish to make use of parking will be obligated to sign a separate parking lease. A monthly parking cost will be incurred. No visitors will be allowed to park on the premises. Parking is charged at R1200 p/m for the duration of the lease.