WATER AND ELECTRICITY CONSUMPTION

Due to water scarcity, The Millstock reserves the right to manage water consumption. We cannot guarantee hot water 24/7 but will endeavour to minimise disruptions .

Included in your rental is an amount allocated for the use of water and electricity. Please ensure that the following is adhered to:

• use only the minimum amount of electricity required. Please switch off all lights and electrical appliances while not in use or when you leave the room;
• water should be used sparingly. Please report any leaks to the security/building manager as soon as they are noticed;
• dump rubbish (including uneaten or stale food) in the dustbins provided;
• keep the bathrooms and kitchens in a clean state – as you would like to find them;
• ensure that all stove plates and ovens are turned off when not in use.
• bar heaters and kettles are not allowed to be used in the rooms and will be confiscated.

Should we find that the electricity and water charges for the building exceed that provided for, we will be obliged to increase the rental to accommodate the electricity and water shortfall.

In the event that your room is equipped with a pre-paid electricity meter, and we find that the device has been tampered with while you are in occupation of the room, you will be issued with a R5000 spot fine which needs to be paid immediately before services are reinstated. In addition to the aforementioned fine, criminal charges may be laid against you.

CARE OF THE BUILDINGS, COMMON AREAS AND ROOMS

You must keep your room clean and tidy atall times. The furniture provided in your room may not be removed from your room, or the building, without our prior consent.

The full cost of repairing any item of furniture or electrical appliance provided by us will be charged to you with an appropriate administration charge of not less than R100. Insects and rodents are a health hazard – all food kept in your room must be stored in suitable containers or wrapped tightly, this prevents insects or rodents from accessing it. Stale, unfinished or waste food must be immediately thrown in the dustbins provided in the kitchens.

Furniture should not be removed from the common areas to your rooms. If you are found to have taken the furniture to your room, you will be issued with a R500 spot fine which needs to be paid immediately via cash settlements, will not be deducted from your deposit. Any damage found to the room on inspection will be billed directly and become payable immediately. Should we

find that the state of your room is such that there may be a potential health hazard, you will be formally requested to clean your room. Should you consistently keep your room in such a state we will arrange for the room to be cleaned and all costs will be for your account.

You will ensure that prior to vacating the room, for weekends, vacations or otherwise, your room is cleaned and that any form of food or drink is stored away or thrown out and that pots, pans, cups and plates are cleaned.

We reserve the right to clean your room in your absence and hold you accountable for costs incurred (which will not be less than R300. cleaning of your room will be charged against your deposit) and we will not be held responsible for any losses.

Cooking of food in your room is strictly forbidden. You may not remove any microwave ovens or hot-plates supplied from the communal kitchen for cooking in your rooms or otherwise. Clothes or other items may not be hung from the windows of the building.

No posters or other items may be affixed with any product or material to the walls, windows or furniture of your room or any other part of the building. It is in your best interests to keep the building in a clean state, please do not soil, mark, litter or damage the common areas of the building. Toilets must not be used for the disposal of any foreign objects, only domestic toilet paper may be flushed down the toilet. Damages in common areas for which the culprit cannot be identified will be levied to the floor and or the building as a whole.

CONSIDERATION FOR OTHERS

Serious disorderly behaviour that results in the disturbance of others may lead to immediate termination of the lease agreement. In such cases you will be liable for the full charges set out in the lease agreement.

We reserve the right to terminate the lease should you be found to be a danger to yourself, others and/or The Millstock facilities and staff

Please make sure that you do NOT leave your iron unattended as this is a potential fire hazard to all in your room / building.

Playing of music or other sounds at unreasonable levels is strictly forbidden

The Lessor reserves the right to confiscate any music equipment in the event that the Lessee does not adhere to this rule. Such equipment will be returned to the Lessee at the end of each semester.

Shouting, calling or talking in a raised voice is not acceptable. Running in corridors or in any other areas of the building is not permitted. Report disturbances to your Resident Assistant and Building Manager.

FDO services has the right to issue an instruction on behalf of The Millstock-breach of following instruction is a punishable offence

MEDICAL CONDITIONS AND DISABILITIES

Should you suffer from any medical illness or disability, we would appreciate you notifying us so that we are in a position to be of assistance in the event of a medical emergency.

SMOKING, DRUGS AND ALCOHOL

The building is a smoke-free building. Smoking, drinking and the taking of drugs is strictly prohibited within your room and in the common areas of the building. Smoking and drinking alcohol in front of the buildings and/or anywhere on The Millstock premises is strictly prohibited. Consumption and storage of alcohol is not allowed in your room or in the building. You will not use, store and sell non-prescription drugs or narcotics in the building. Should alcohol or any form of drugs be found on your person or in your room, we reserve the right to immediately terminate the lease agreement and take whatever legal action that may be necessary against you. Smoking or possession of hubblies is not allowed and such will be confiscated and returned to you at the end of the year.

Marijuana/Dagga remains strictly forbidden in our buildings/premises and will result in an eviction if proven guilty of storing, dealing, using, cultivating it and found in your possesion.

SECURITY AND SAFETY

We cannot be held responsible for any losses that you may incur whilst residing in our buildings. In light of this, please keep your room locked at all times and ensure that the windows are properly closed when you are not present in your room. The key for your room must never be given or lent to any other person. You should ensure that there are no key tags or identification that would make it easy to identify the room or building that the key belongs to. It is vital that you take good care to ensure that you never leave your keys in a place that they could be stolen or lost. We will not be held responsible for any theft or burglary involving your possessions.

Lost keys lead to the issuing of new keys and you will be held responsible for the cost and issuing of replacement keys together with an administration charge for the locksmith.

Lost key replacement costs are as follows (this includes repining and new key issue): R450

• Lost key fees cannot be allocated to your deposit
• It is your responsibility to ensure that your goods are insured

Tampering with any security or fire fighting equipment is a serious offence and is strictly forbidden. Should you tamper with the fire equipment in any way, we reserve the right not only to have you arrested but to lay criminal charges against you. The cost of restoring such equipment will be for your account or that of the floor or building (minimum charge of R1000 for tampering with equipment).

The use of candles, oil lamps, incense or anything that produces a naked flame is a potential fire hazard and is strictly forbidden to be used in your room or any other part of

the building. We reserve the right to search bags (yours and your visitors) at any time and confiscate any firearms, weapons, alcohol, drugs or any other illegal substance.

GENERAL

Firearms, or any form of weapon, eg. knives, batons etc, are forbidden. No group meetings or demonstrations will be permitted without our prior approval. Pamphlets of any nature may not be placed or handed out in the building without

our prior consent. The Millstock will not be held liable for any procurement of goods and / or services rendered by parties other than The Millstock. Relocation to another building due to flooding or fire or any other reason is not always possible or guaranteed. We reserve the right to amend, update or introduce new house rules at any point in time.Student must avoid at all cost to be involved in any illegal protest action. The Millstock reserves the right to blacklist students, who will never be allowed to visit or reside in any The Millstock residence

PREGNANCY

Should you fall pregnant, you will be required to vacate the premises by the 6th month of pregnancy as our staff is not equipped to handle early delivery of babies. Any event of abortion must be reported to the authorities (SAPS). Failure to observe these House Rules will constitute a breach of the Lease Agreement and may lead to termination of the Lease.

Self induced abortions are not allowed within our premises. should you terminate a pregnancy with our premises that will be an immediate termination of lease.

Should you be suspected of being pregnant, you will be approached by a staff member and requested to produce a docters note.

LEASE TERMINATION OFFENCES

The following offences are grounds for immediate lease termination from the Residence of any Student, at the sole discretion of The Millstock:

• Any criminal Act, including, but not limited to the following of the Drugs and Drug Trafficking Act no 140 of 1992 whilst on The Millstock premises.
• Any student suspected of being in possession of illegal substances which is in contravention of the Drugs and Drug Trafficking Act no 140 of 1992;
• Tampering with fire equipment in contravention of the Fire Safety By-Law;
• Any student found to be in contravention of the Protection from Harassment Act 17 of 2011. This includes physical assault or violence (including rape or attempted rape, either on or off the premises);
• Any student found to be in contravention of the Sexual Offences Act 23 of 1957;
• Any student found to be in contravention of Criminal Procedure Act 51 of 1977 relating to theft;
• Any student found to be in contravention of the Dangerous Weapons Act 15 of 2013;
• Any student found to be in contravention of the firearms control Act 60 of 2000;
• Any student suspected of being in possession of fireworks or other explosive devices whilst on the premises which is in contravention of the Explosives Act 15 of 2003;
• Making a fire in any area of the building not designated for such purpose, and / or without prior permission from Management which is in contravention of the Fire Safety By-Law;
• Vandalism and damage to property will be an immediate termination of lease.

The following verbal and written warning system applies across all violations of House Rules:

• Written letter to be issued for all verbal warnings, to be signed by the student concerned, and student admin and placed on the student’s file.
• All written warnings will be signed by the student concerned, and residence staff and will be placed on the student’s file.
• In the event of a student’s expulsion from the residence, the student shall have six hours (6 hours) to vacate the residence from the time that he or she is instructed to do so by Residence staff. Failure to adhere to this will be considered trespassing.
• May appeal their expulsion, in writing THAT OUTLINES MITIGATING circumstances that should be considered to:

• The Millstock Management
• SAPS (if the offence is deemed to be a criminal one).

VISITORS

Visitors are welcome provided they observe these house rules and the lease agreement. No student may have more than TWO visitors at any given time. All visitors are required to report to security and are not allowed direct access to your room. Visitors will be required to leave either their student cards or identity documents with security prior to being allowed access to the building. You will be required to fetch all visitors from the foyer. No visitors are allowed to remain in the building without your presence. Should you leave the building, your

visitors must also leave the building. You will be wholly responsible and financially liable for any damages caused by your visitor. Visitors have access to the building from 9h00 to 23h00. Sleeping overnight is not permitted.

Should we find that you have granted a visitor the right to sleep over, we will charge you an amount of R400 per visitor per night for

the room. Management reserves the right to place further restrictions on the access of visitors in the event that utility consumption increases dramatically, visitors’ behaviour is inappropriate or the people carrying capacity of the building is exceeded in any way.

Management reserves the right to block visitors due to threat of and/or protest action. Visitors will be allowed at the discretion of The Millstock Management.

PARKING

Students who wish to make use of parking will be obligated to sign a separate parking lease. A monthly parking cost will be incurred. No visitors will be allowed to park on the premises. Parking is charged at R1100 p/m for the duration of the lease.

SCHEDULE OF FEES / FINES

• Early termination of lease – penalty of two month rental
• Late payment of rental – R250
• Tampering with prepaid electricity meters – R5000 plus criminal charges will be laid against you
• Repairs due to negligence – R100 admin fee plus cost to replace / repair
• Moving common area furniture into your room – R500
• Cleaning you room in your absence due to your personal unhygiene –minimum of R300
• Lost keys – R450
• Scheduled sleepovers – R135 per visitor per night
• Unscheduled sleepovers – R400 per visitor per night
• Level 3 offence – warning plus a fine up to R5000